You have created a word document and want to share it with your target audience. It could be to share:
1. Class notes or assignments with your students
2. Company reports with your colleagues
3. Details such as product information and user manuals with your customers
Or it can be any such use case. And you’re thinking how to share the document with your audience.
One way to do it is by sending them a soft copy of the document via email. But for that, you’d need the email addresses of all your recipients. Even if you have the emails, it’s still a tedious process to send them the soft copies one-by-one.
So rather than sending them the document, help them access it by themselves. How? Via print media.
And you know that a QR Code can help you do it.
QR Codes are 2D barcodes that store alphanumeric information. In fact, they do not only help you share text-based content but also multimedia such as images and videos.
Now the question is—how do I create a QR Code for word document? Well, obviously you’ll first need a QR Code generator to do that.
And to find one, you’ll do a quick Google search. But the problem is—you’ll end up seeing many QR Code generators. How would you then decide the best one for your use case? Simple—by comparing them.
And you do not need to do it by visiting each QR Code generator. Here’s a detailed comparison chart of the top QR Code generators online. You can go through it to decide on the one that suits your needs.
Once you decide on a QR Code generator, the next step is—to create a QR Code for your word document. And you can do it in four different ways:
1. Upload document to cloud server and create a URL QR Code
Sounds easy, right? As users scan this QR Code, they will be able to download the QR Code on their phones. However, depending on the mobile browser, it may or may not be possible to open the document just for viewing.
Here’s how you can create the QR Code with your word document:
a. First, create the word document with all the details you want to share and finalize it (.doc or .docx format)
b. Next, upload the document on a cloud storage service such as Dropbox, Google Drive, or OneDrive
c. Once you upload it, copy the shareable link to this file. Also, make sure that the document access permissions are set to ‘Public’. This will ensure that anyone with the link will be able to view and download the document
d. Now, head on to your QR Code generator and create a Website URL QR Code. How? Simply select the Website URL category and paste the file link. Then create the QR Code, design it (optional), and download it. Simple!
Here is a detailed guide on how you can convert a website link into an actionable QR Code.
2. Create a Google Doc and generate a URL QR Code
In case you have not created a Word doc as yet, you can directly create the document in Google Docs. What will that do?
Well, it will do away with the need of uploading the document to a cloud storage service. Once you create the document, you can directly copy the ‘public’ shareable link to it.
And once you get the link, you can create a Website URL QR Code, just like that mentioned in step one.
3. Convert the document to PDF and create a PDF QR Code
This is yet another way to do the job. In this method, the user will be able to scan a QR Code and view/download a PDF version of the Word document.
Here’s what you need to do:
a. Create and finalize the Word document (.doc, .docx)
b. Convert the Word document to a PDF file
c. Go to your QR Code generator and select the PDF QR Code category.
Upload the PDF file to be encoded in the QR Code and create the QR Code. You can even add design to it and then proceed to download it in the desired image format and size.
Here is a detailed guide on how to create a PDF QR Code.
In fact, just like a word document, it is also possible to convert a powerpoint presentation into a QR Code.
4. Create a Rich Text QR Code
Wondering what a Rich Text QR Code is? When scanned, it shows the encoded content to your end-users. You do not need to create a document, copy a shareable link to it or convert it to a PDF, and then create a QR Code.
You can directly encode this content into a QR Code. Or as we call it—a Rich Text QR Code.
This method gives you full control of the document content. And also provides a great user experience.
As users scan the QR Code, a mobile-optimized page will open in their phone browser. It will have all the content that you want to share with them—titles, text, and images.
Here is how you can create a Rich Text QR Code:
a. Go to Scanova QR Code Generator
b. From QR Code categories, select Rich Text QR Code
c. Enter the content you want to encode in the QR Code. You can even format it as you want
d. Once you’ve added all the details, click Create QR Code
e. A window will pop-up prompting you to name the QR Code. Enter a name and click Save
f. Three QR Code designs will appear on your screen. You can select either of them. But note that if your use case is promotional, you must select custom design option. A customized QR Code attracts more scans than a black-and-white one
g. Once your QR Code is ready, click Download. A pop-up will appear asking you to sign-up for a 14-day free trial
h. Finish the signup and download your QR Code
That’s it. Your QR Code will be created.
Rich Text QR Code is editable
Note that a Rich Text QR Code is dynamic in nature. Hence, you can edit the content of this page anytime. That means no need to create a new QR Code every time you want to make changes to the content. Here’s how:
1. Login to your Scanova account and go to Saved QR Codes
2. Select the Rich Text QR Code you need to edit
3. Make the required changes
4. Click Update QR Code
Your QR Code will be updated and at the same time, will remain the same. No need to reprint it.
Being dynamic in nature, it even allows you to track how many people are scanning this QR Code and from where.
This is unlike a static QR Code which, once created, can neither be edited nor be tracked.
That’s all you need to know about converting a word document into a QR Code. Finalize on either of the four ways mentioned above, create your QR Code, and add it to your print media material.
It will not only help you share the files easily but will also be easy-to-access for your audience. They only need an internet-connected smartphone to scan the QR Code and access the encoded content. That simple.
The next step? Get started on creating a QR Code:
Create your first QR Code
Still have any doubts or queries? Let us know in the comments.