You have created a word document and want to share it with your target audience. It could be to share:
1. Class notes or assignments with your students
2. Company reports with your colleagues
3. A presentation with attendees at an event
4. Product information such as ingredients and recipe with the buyers
5. User manuals on how to use or assemble a product
Or it can be any such use case. And you’re thinking how to share the document with your audience.
One way to do it is by sending them a soft copy of the document via email. But for that, you’d need the email addresses of all your recipients. And it’s not always possible to have them handy.
Even if you have the emails, it’s still a tedious process to send them the soft copies one-by-one.
So rather than sending them the document, help them access it by themselves. How? Via print media.
And a simple addition to the print media creatives can make it readily actionable for the audience. Yes, we are talking about QR Codes.
You probably know that QR Codes are 2D barcodes that store alphanumeric information. And they are also called advanced level barcodes. Why?
Because just like barcodes, they help you store information. But unlike barcodes, they don’t store limited information. They go a step ahead with a storage capacity of up to 7,089 characters. And besides text-based content, they also help you share multimedia such as images and videos.
A. How to create QR Code for Word Document
Now the question is—how do I create a QR Code for word document? Well, obviously, you’ll first need a QR Code generator to do that. But how do you find the best-suited one for your use case?
If you do a quick Google search, you will end up with multiple options. How would you then decide the best one for your use case? The answer is simple—by comparing them. But will you visit each one of them to do this?
Don’t worry. You don’t really need to do that. Here’s a detailed comparison chart of the top QR Code generators online. You can go through it to decide on the one that suits your needs.
Once you decide on a QR Code generator, the next step is—to create a QR Code for your word document. And you can do it in four different ways:
1. Upload document to cloud server and create a URL QR Code
Sounds easy, right? As users scan this QR Code, they will be able to download the QR Code on their phones. However, depending on the mobile browser, it may or may not be possible to open the document just for viewing.
Here’s how you can create the QR Code with your word document:
a. First, create a word document with all the details you want to share and finalize it (in .doc or .docx format)
b. Next, upload this document to a cloud storage site such as Dropbox, Google Drive, Amazon S3, or OneDrive
c. Once you upload it, copy the shareable link to this file. Also, make sure that the document access permissions are set to ‘Public’. This will ensure that anyone with the QR Code can view and download the document
d. Now, head on to your QR Code generator and create a Website URL QR Code
Wondering—how to create one? Simply select the Website URL QR Code category and paste the public shareable link to the file. Next, proceed ahead to design the QR Code (optional) and download it. That simple!
Here is a detailed guide on how you can convert a website link into an actionable QR Code.
2. Create a Google Doc and generate a URL QR Code
Say you have not created a word doc yet. Here, you can skip doing it to directly create the document in Google Docs. What will that do?
Well, it will do away with the need of uploading the document to a cloud storage service.
Once you add the required details to Google Doc, you can directly copy the ‘public’ shareable link to it.
And once you get the link, you can create a Website URL QR Code, just like that mentioned in step one.
3. Convert the document to PDF and create a PDF QR Code
This is yet another way to do the job. In this method, the user will be able to scan the QR Code and view or download a PDF version of the Word document.
Here is what you need to do:
a. Create and finalize the Word document (in .doc or .docx format)
b. Once you add all the details or data, export the Word document as a PDF file
c. Go to your QR Code generator and select the PDF QR Code category.
Next, upload the PDF file to be encoded in the QR Code and create the QR Code. Further, you can proceed ahead to design the QR Code. And finally, download it in the desired image format (such as PNG, JPG, and SVG) and size.
Here is a detailed guide on how to create a PDF QR Code.
In fact, just like a word document, it is also possible to convert a powerpoint presentation into a QR Code.
4. Create a Rich Text QR Code
Wondering what a Rich Text QR Code is? When scanned, it shows the encoded content to your end-users. And you can format this text as you like.
That means—no need to create a word document, a Google Doc, or even a PDF. You can add all this information to the QR Code directly. And we call it—a Rich Text QR Code.
This method gives you full control of the document content. And also provides a great user experience.
As users scan this QR Code, a mobile-optimized page opens on their phone’s browser. It contains all the content that you want to share with the end-users such as titles, text, and images.
How to create a Rich Text QR Code
Using Scanova QR Code generator for a demo, here’s a detailed step-by-step guide on how to create one:
a. Go to Scanova QR Code Generator
b. From QR Code categories, select Rich Text QR Code
c. Enter the content you want to encode in the QR Code. You can even format it as you want
d. Once you’ve added all the details, click Create QR Code
e. A window will pop-up prompting you to name the QR Code. Enter a name and click Save
f. Three QR Code designs will appear on your screen. You can select either of them
Note that if your use case is promotional, you must consider adding design to your QR Code. Why? Because a customized QR Code acts as a point-of engagement. Hence, it attracts more scans than a black-and-white one.
g. Once your QR Code is ready, click Download. A pop-up will appear asking you to sign-up for a 14-day free trial
h. Finish the signup and download your QR Code
That’s it. Your QR Code will be created.
How to edit Rich Text QR Code
You can edit the information encoded in a Rich Text QR Code anytime you want. Yet your QR Code will remain the same. This is because it is dynamic in nature.
Dynamic QR Codes allow you to edit the data even after being created. They are unlike static QR Codes which, once created, cannot be edited at all. To do it, you will have to create a new QR Code altogether.
Here’s how you can edit your QR Code:
1. Login to your Scanova account and go to Saved QR Codes
2. Select the Rich Text QR Code you need to edit
3. Make the required changes
4. Click Update QR Code
Your QR Code will be updated and at the same time, will remain the same. No need to reprint it.
Being dynamic in nature, it even allows you to track how many people are scanning this QR Code and from where.
That’s all you need to know about converting a word document into a QR Code. Finalize on either of the four ways mentioned above, create your QR Code, and add it to your print media material.
It will not only help you share the files easily but will also be easy-to-access for your audience. They only need an internet-connected smartphone to scan the QR Code and access the encoded content. That simple.
The next step? Get started on creating a QR Code:
Create your first QR Code
Still have any doubts or queries? Let us know in the comments.