Bulk Generation

How to get more business from postal mail campaigns using QR Codes

You are a marketer who uses postal mail campaigns to sell your products or services. In these postal mails, you put pamphlets, letters, coupons, or cards to engage your customers.

In an era of email marketing, you believe that the postal method will make you stand out. And will catch your client’s attention. But you know it’s not free from challenges.

Unlike emails, you are not able to track who actually received or opened your mail. So, many-a-times, your post may find its place in the bin. But you, by no means, can keep a record of this.

Plus, you cannot have any data of how many people were driven to take the action you called for in your mail. For example, you cannot track who all viewed your website or made a purchase at your store.

But there is an effective and affordable solution to make your postal mail campaigns interactive, actionable, and trackable.

Postal mail marketers are now using QR Codes to better engage their target audience and get more conversions.

Keep reading to know how postal mail campaigns using a QR Code are more effective in bringing businesses.

A. How QR Codes can make postal mail effective

Postal Mail Campaigns using QR Codes

As you know, QR Codes are 2D barcodes that can store website URL, detailed information, and multimedia content. The content linked in the QR Code can be scanned simply by using a smartphone.

They are now being used in almost every area— product packaging, museums, payments, inventory management, amongst others.

Here are its advantages of postal mail campaigns using QR Code:

1. Strong call-to-action element

Since you can encode linked content, your clients will quickly be able to access it.

For example, say you have stored your website link in the QR Code. Instead of typing the whole link on their browser and then finding you, your clients can simply access it upon scanning. This way, you can make it easier for them to take the desired action.

Plus, you can also link multimedia content in a QR Code—videos, image galleries, and interactive forms. Your potential customers will scan the QR Code from the printed media that is enclosed in the This way, they will not have to think twice before actually finding your website.

2. Keep track of the progress

With a QR Code, you can track how well your postal mail reached out to people. This means you can get data details of who, when, where, and how of scanning activity of your QR Code.

This, postal mail campaigns using QR Code will thus provide you valuable analytics about your client base.

3. Share Coupons

Coupons are great means to attract customers. And QR Codes can help customers easily avail their benefits. That’s because, with QR Codes, customers don’t have to remember the same old random coupon characters. Instead, they just need to scan the QR Code to avail the coupon easily.

B. How to track the conversion rate of your QR campaign

You know that you can scan track your QR Code. But how?

Let’s start with an example—say you have launched a new product and want to tell your customers about it. So, you design a card where you give them the product details and your website link. And send this to postal mail.

But now you need the exact data of how many clients actually opened the link. Something that’s not possible with conventional post mail medium.

But if you add a QR Code with your website URL, you can track how many people actually scanned it.


By using Dynamic QR Codes. They are advanced QR Codes that allow content editing, scan tracking, and event tracking..

By knowing the aggregate number of people who scanned it, you can actually know the conversion rate. This will help gain valuable insights into your QR Code campaign.

You can also know the minutest details about the scan including device, browser, city, district, amongst others. In addition to this, you can also see how your target audience interacts with the encoded content after scanning the QR Code. This is made possible by the Event Tracking feature.

So, here is what you need to do— create and print a website URL dynamic QR Code on your card/ pamphlet/letter. And add a help text like ‘Scan to know more about the product’.

You can then make copies of your postal mail, and then send it to your potential customers.

On scanning, your customers will simply land on your website. And view detailed information about the product/service.

a. How to create dynamic QR Codes

Now that you know that dynamic QR Codes are useful, the next question is how to create them.

For this, you need an online QR Code generator tool. Select the best QR Code generator that fulfills your purpose.

In this article, we will use Scanova for demonstration.

You just need to follow some easy steps:

1. Go to Scanova 

2. Select the appropriate QR Code category from various options available. For example, if you want to encode a website link, select Website URL QR Code. But if you want to encode a document in the QR Code, select Document QR Code

QR Code categories

3. Add the content to be encoded and click Continue

4. Here name the QR Code and click Create QR Code

5. On the page that loads, you’ll see the preview of the QR Code along with the Edit Design option. If you click on the Edit Design option, you’ll see two design options—Custom Logo and Custom Background. The custom logo design allows you to add your business’s logo and color to the QR Code. On the other hand, the custom background design allows you to add an image as QR Code’s background

Choose the edit design

If you are creating QR Codes for marketing and promotional purposes, you must choose the custom design option. Why? Because customized QR Codes catch attention. And attract more scans than the standard ones.

6. Once decided on the design or no design, click Download

7. Here, you’ll be asked to sign-up for a 14-day free trial. Note that you’ll not have to enter your card details while signing up

8. Once you sign up, proceed to download the QR Code You’ll be asked to specify the QR Code image size and format. Specify these details and click Export

QR Code image size and format

That’s it. Your dynamic QR Code will be downloaded.

C. How to track who scanned your QR Code?

You usually use customer relationship management (CRM) tool to track the progress of your sales lead while sending emails. It has information such as— customer ID, name, email, contact details, stage, and notes.

And you often have to change it based on the response of your leads..

But with postal mail as a marketing strategy, you really cannot track which lead is interested.

But QR Codes can provide you exactly this information. How?

All you need to do is—add customer ID as a parameter to your website URL. Then create and print a unique QR Code for every client with the customized link encoded.

When the lead with the respective ID scans it, you will get the required information.

Note that since you need QR Codes in bulk, you need to create static QR Codes.

Static QR Codes are standard QR Codes that do not have the scan tracking feature. But with a customized URL of each QR Code, you can know which client actually scanned the QR Code.

a. How to create static QR Codes?

Since you need QR Codes in high numbers, it is not feasible for you to create them one-by-one You need a bulk QR Code generator tool to create static QR Codes.

In this article, we are using QR Batch for demo purposes.

You just need to follow some easy steps:

1. Create a spreadsheet of the information you need to encode in the QR Code

Note that the first column should be ‘Filename’. But second column onwards, data varies according to the type of QR Codes you create. Here’s a detailed guide on how to create a spreadsheet.

2. Download the spreadsheet in any format— CSV, XLS, or XLSX

3. Sign in to QR Batch and depending on what content you want your end-users to see, select the QR Code category 

For example, if you want to encode coupon codes, you’d have to select Plain text QR Code

4. Now upload the spreadsheet and click Review Data

5. On the page that loads, match the columns with the spreadsheet from the drop-down menu and click Confirm

6. Once you’ve reviewed the data, click Next 

7. Now, you’ll see three design options to choose from—Standard Design, Custom Logo Design, and Custom Background Design. The standard design is the generic black-and-white QR Code. The custom logo design allows you to add a logo and color to your QR Codes. On the other hand, the  custom background design helps you place your QR Code on an image

Choose the design

8. After finalizing the design, click Select

9. A window will open prompting you to name the QR Code Batch and specify the export options (size and format)

QR Code Export

10. After you specify the details, proceed ahead. On the page that loads, click Proceed To Payment. Once you complete it, your batch of QR Codes will start getting processed

11. Once processed, you’ll receive an email attached with a zip file containing the QR Codes. In addition, you’ll also be able to download the batch from the My Batches section in the dashboard

To know the in-depth process of creating QR Codes in bulk, refer to this detailed guide.

So, you now know that QR Codes can help you know the conversion rate of your client base. Besides, they are actionable, tech-savvy, and modern.

And here is a news: In 2011, the United States postal service offered a special postage discount on using QR Codes. Their main aim was to create awareness about the benefits of using QR Codes.

So marketers, postal mail campaigns using QR Code will help you make most of the smartphone technology. Create QR Code now before your next set of postal mail goes out.

Create QR Codes for Postal Mail Campaigns

Create visually appealing static QR Codes for your postal mail campaigns to attract more scans.
CTA scanova blog

By Saumya Bhatia

Saumya Bhatia is a QR Code expert, who loves helping businesses use the technology to engage people. When not working, she is either reading a part or unleashing her adventure streak.

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