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CSV QR Code Generator: Generate Multiple QR Codes From CSV file

You probably know what a QR Code is and how to create one. If you head on to any search engine, you’ll find various online QR Code Generators that allow you to create QR Codes one by one. These can be both static and dynamic ones.

But say you need QR Codes in bulk. This may be for use cases such as:

1. QR Code labels for inventory management
2. Business card QR Codes for all the employees in your company
3. QR Codes to provide product information through their packaging
4. Serial code QR Codes to authenticate your products
5. Scavenger hunt/nature trail QR Codes to engage the participants

But creating each QR Code individually will take a lot of time and effort. And it will be practically impossible when the number is high—in hundreds or thousands.

So, what you need here is a tool that helps you create QR Codes in bulk. And a bulk QR Code generation service can help you out here.

While many bulk QR Code generation services can help you generate QR Codes, not all of them are perfect. That’s because you have to first manually enter the entire data you want to encode within the tool. This can be a long and hectic process.

Thus, you need a better solution—a bulk QR Code generator with the CSV option or CSV QR Code generator. Here, you just need to upload the CSV file containing the data rather than manually typing it in the tool. And service providers such as QR Batch can help you just that and save your time and effort.

Keep reading to know more about CSV QR Code generator.

A. Create QR Codes using CSV file—All you need to know

First, you must find a QR Code generator that helps you generate QR Codes by uploading a CSV file with the data to be encoded.

To make it easier for you, here’s a comparison chart for the top bulk QR Code generators online. You can go through it to make a sound decision.

Next, you’d need to decide what kind of content you want to encode. For example, if you are planning to use them for inventory tracking, you can go for Serial Code QR Code or Text QR Code.

Similarly, if you want to take the end-users to your website, go for the Website URL QR Code.

Once decided on the content category, you can proceed to generate QR Codes in bulk.

B. How to generate QR Codes in bulk

Using QR Batch for a demo, here’s a step-by-step guide to generate QR Codes in bulk using a CSV file:

1. Select the batch type

Go to QR Batch and sign up. Once done, click on Create Batch on the dashboard.

Choose the Batch type

Here, you’ll see two batch options to choose from—Generate QR Code Images or Generate QR Code Labels. Generate QR Code Images allows you to download your QR Codes as images. On the other hand, Generate QR Code Labels allows you to generate QR Codes as labels on printable A4 sheets.

2. Select the required QR Code category

Now, you’ll see various QR Code categories to choose from. Depending on the what’s your use case, select an appropriate category.

QR Code categories

a. Website URL QR Code: This QR Code, when scanned, redirects the end-user to a website link

b. Text QR Code: When scanned, it displays text information. It could be anything such as product batch information, address, short bio, etc.

c. Serial Code QR Code: This QR Code is a special version of the Text QR Code. Each QR Code in the batch is encoded with an alphanumeric code (such as ABCD1234) in series

d. VCard QR Code: A VCard QR Code allows you to share contact information with the button —‘Add as a Contact’. This means Name, Company Name, Email Address, Phone Number, and Address

e. Random QR Code: These QR Codes are encoded with a unique and hard-to-guess code. The format of the code can be specified by you.

Once selected your QR Code category, you can proceed ahead.

3. Create a spreadsheet data file

Here, you need to create a spreadsheet in CSV format. This spreadsheet will contain the data that will be encoded in each QR Code. Here’s how:

The first column will have a QR Code filename. The QR Codes images that will be generated in the zip folder will have these filenames.

Second column onwards, there should be content that needs to be encoded in QR Codes.

For example:

i. For Website URL QR Code, the second column can have website URLs:

 QR Codes in bulk: website URL QR Codes

ii. Similarly, for a Vcard profile QR Code, the second column onwards can be details such as:

  • Name
  • Title/designation
  • Company
  • Email
  • Phone
  • Website
  • Address

 qr codes in bulk: vcard QR Codes

iii. For a simple text QR Code, the second column should contain text to be encoded:

 QR Codes in bulk: simple text QR Codes

Note that your spreadsheet need not have headers.

Once you have all the content you have to encode, the next step is to head on to a Bulk QR Code generator.

4. Upload data file in CSV

Once you have selected the QR Code category, you have to upload the data spreadsheet that you created in the previous step.

Upload CSV file

5. Review data uploaded in the spreadsheet

Once you have uploaded the spreadsheet in CSV format, it will prompt you to match the data in the columns with the data that will be encoded in the QR Code.

Review uploaded file

For example, it will ask to confirm which column is QR Code filename, which column is Website URL, etc.

However, you don’t need to worry if If you have created the spreadsheet as per guidelines.

All you need to do is—simply select the field name from the drop-down list and click Confirm.

6. Add a design to QR Code

Once you have reviewed the data, click Next, You’ll see three design options to choose from—Standard Design, Custom Logo Design, and Custom Background Design

Choose the design

Standard Design: It gives generic black-and-white QR Codes.

Custom Logo Design: It allows you to add a logo and color to your QR Codes.

Custom Background Design: It helps you add an image as QR Codes’ background.

If your use case is promotional, consider adding design to them. Custom QR Codes tend to attract much more scans than plain black-and-white ones.

7. Specify QR Code format and size

Once you have selected the design, click Select. A window will open prompting you to specify the QR Code image details (size and format). For example, if you have selected Generate QR Code Images as batch type, then you will see the following options—PNG, JPG, SVG, EPS, and PDF.

On the other hand, if you had selected Generate QR Code Labels option, you’d see the options to name the batch and choose the label sheet layout

8. Make batch payment

Now, you need to specify the details and click Proceed To Payment. The advantage of using QR Batch is that it charges you only for the QR Codes you generate. And the higher the number, the cheaper is the rate.

To help you understand it better, you can go to QR Batch price calculator. It can help you get an estimate of what you will be charged.

9. Download the QR Code Batch

Once you’ve made the payment, your QR Codes will be created in a matter of minutes. If the QR Codes are in thousands, then it can take a bit longer..

Once the batch is processed, you’ll be able to download it from the My Batch section. You will also be notified via email when the batch is ready.

That’s all you need to know about CSV QR Code generator. But did you know that you can also generate QR Codes in bulk in real-time via your own information system or mobile app? Here, QR API can help you out.


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By Danish Koul

Danish Koul, our in-house QR Code expert, enjoys staying updated on technology and sharing his knowledge via 'how-to' articles. When not writing, he likes listening to instrumental music or reading manga.

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