Many-a-time, you need to share a PowerPoint presentation with your audience. For example, say you are delivering a presentation at a conference. And you need to share it with your attendees.
Or say you are a professor and you are using a presentation to teach one of the topics to your students.
In such cases, how do you share the presentation with your audience?
A. How to share a PowerPoint Presentation
You can do it in the following ways:
1. By sharing it via email
You can mail the presentation to each one of your attendees. But the problem here is—you might not always have the emails of all the recipients.
And even if you do have their email addresses, manually sending the presentation to everyone is a task. It will need you to put both time and effort.
2. By handing out printed copies
The second way to share it is by printing the presentation material and handing out the copies to your audience.
But it again has two challenges. First, printing the copies will incur costs and consume a lot of paper.
Second, even if you go ahead with printing, you will have to make sure you print enough copies. You would not want to under-print the copies after all.
But at the same time, you wouldn’t want to over-print the copies either. Doing this will only add to printing costs and paper consumption.
Hence, rather than sharing the presentation yourself, you can get your audience to do the job themselves. That means you can come up with a way where people access the presentation file on their own. Keep reading to know how.
3. By using a QR Code
With a QR Code, you don’t need to worry about sending or sharing the presentation anymore.
You can convert your PowerPoint Presentation to a QR Code and add it to the display. Your audience can simply pull out their smartphones to scan the QR Code and access the presentation file. That simple!
And we call it—a PowerPoint Presentation QR Code.
B. How does a QR Code for PowerPoint Presentation work
When scanned, this QR Code allows you to view or download the presentation, depending on your device’s OS.
So you can convert your PowerPoint Presentation to a QR Code and add it to the last slide of your presentation. Or on posters/banners at the event venue.
Wherever you display it, just make sure you add a relevant instruction statement or a call-to-action statement with it. It could be anything such as—Scan here to access the presentation.
It clearly tells the users what action they need to take and what is the reason behind it.
C. How to convert a PowerPoint Presentation into a QR Code
To convert your PowerPoint Presentation to a QR Code, you will need a QR Code generator.
But the question is—which QR Code generator should you use? There are a number of them available online. How do you find the best one for your use case?
The answer is—by comparing them. But it is practically not possible to visit each one of the options and then compare them. It will cost you a lot of time and effort.
Don’t worry. You don’t really need to do that. We have already compiled a detailed comparison chart for the top QR Code generators available online. You can go through it to pick the best one for your use case.
Once you select it, you can go ahead to create a QR Code for your PowerPoint Presentation.
And there are two major ways to do it:
1. By creating a PDF QR Code
In this process, you will have to convert your presentation to a PDF file. Here’s how to do it:
a. Download your presentation as a PDF
i. Open your presentation file and click File on the top left corner
ii. Now, click Save As
iii. A pop-up will appear prompting you to name the file. Enter a suitable filename
iv. Next, click File Format and then tap on Save as PDF option
Your presentation will be downloaded as a PDF. Next, you need to create a PDF QR Code.
b. Create a PDF QR Code
Using Scanova for a demo, here is how you can create a PDF QR Code:
i. Go to Scanova and sign-up for a 14-day free trial
ii. From QR Code Categories, select PDF QR Code
iii. On the page that loads, upload the PDF file to be encoded in the QR Code
iv. Next, click Create QR Code
v. A window will pop-up asking you to name and save the QR Code. Enter a name and click Save
vi. You will then see three QR Code design options on your screen—standard black-and-white, custom with logo, and custom with background. You can proceed with either of the options
Note that a custom-designed QR Code attracts many more scans than black-and-white ones. Hence, if you want to maximize the scans, you must consider adding a design to your QR Code.
vii. Once your QR Code is ready, proceed to Update (if you’ve designed it) and Download it
viii. You will again see a pop-up asking you to specify QR Code image size and format. Specify these details and click Export
Your Powerpoint presentation will be converted to QR Code.
Note that a PDF QR Code is dynamic in nature. That means you can edit its content (replace the PDF file) anytime you want. Yet your QR Code will remain the same. And being dynamic, it also allows you to track its scanning activity.
This is opposite to static QR Codes which are neither editable nor trackable. That means once you create them, you cannot edit them. To do it, you’ll have to create a new QR Code. Also, you can not monitor their scanning activity.
2. By creating a Website URL QR Code
Here’s what you need to do to convert your Powerpoint presentation to a QR Code with this method:
a. Upload the file to a cloud storage site
i. Upload your presentation to a cloud storage site such as Google Drive, Dropbox, and Amazon S3
ii. Next, copy the sharable link to the file and head on to your QR Code generator
b. Create a Website URL QR Code
Using Scanova for a demo, here’s how to do it:
i. Just like the previous section, go to Scanova
ii. From QR Code Categories, select Website URL QR Code
iii. Paste the link to file that you copied in the previous step
iv. Click Create QR Code
v. A window will pop-up prompting you to name and save the QR Code. In the same window, you will also see the options—Static and Dynamic
Since a Website URL QR Code can be either of them, you are free to make a choice here. Once you do it, enter a name for the QR Code and click Save.
vi. Again, you will see three QR Code design options. If your use case if functional, you can go with the standard design. But if it’s promotional, you can customize your QR Code by adding color and logo to it
vii. Once your QR Code is ready, go ahead to Update and Download it
viii. Another window will appear asking you to specify the QR Code’s size and format. Specify these details and click Export
That’s it. Your QR Code will be downloaded. And before you go ahead to print the QR Codes, make sure you follow some best practices:
D. Best practices for a PowerPoint QR Code
1. While downloading the QR Code, make sure you select the appropriate size for your QR Code. This is because size affects the scannability of a QR Code
2. Also, if you want to print the QR Code, export it in vector formats such as SVG, PDF, and EPS. These formats do not get pixelated, no matter how much you zoom-in or zoom-out. This again ensures smooth scannability of the QR Code
3. Once you download the QR Code, always test scan it. If it scans well, you can go ahead to get it printed. You would not like to be stuck with a printed QR Code that does not work, right?
Also, did you know that QR Codes are damage resistant? Yes, they scan perfectly even if they are up to 30% damaged. This is due to their property of error correction. Hence, they are highly preferred for environments that involve wear and tear.
That’s it. You now know everything on how to convert a PowerPoint Presentation to a QR Code.
It is an easy and effective way to share a presentation with your audience. All that they need is—a smartphone to scan the QR Code. That’s it.
No need for you to email it to all of them or to mass print the presentation copies.
You can now get started to create your first Powerpoint Presentation QR Code. In fact, you can even encode an Excel file into a QR Code.
Create a Powerpoint QR Code
If you still face any issues or have any queries, let us know in the comments.