Many times, you need to share a PowerPoint Presentation with your audience. For example, say you are delivering a presentation at a conference. And you need to share it with your attendees.

In such cases, how do you share the presentation with your audience? You can just convert a PowerPoint presentation into a QR Code! Using PowerPoint QR Codes, you’re not only presenting but also engaging with the audience.

Read all about types of QR Code here

A. How to share a PowerPoint Presentation

You can do it in the following ways:

1. By sharing it via email

You can mail the presentation to each one of your attendees. But the problem here is—you might not always have the emails of all the recipients.

PowerPoint QR Codes: Gmail modal

And even if you do have their email addresses, manually sending the presentation to everyone is a task. It will require you to put in both time and effort.

2. By handing out printed copies

The second way to share it is by printing the presentation material and handing out copies to your audience.

But it again has two challenges. First, printing the copies will incur costs and consume a lot of paper.

Second, even if you go ahead with printing, you will have to make sure you print enough copies. You would not want to under-print the copies after all.

But at the same time, you wouldn’t want to overprint the copies either. Doing this will only add to printing costs and paper consumption.

Hence, rather than sharing the presentation yourself, you can get your audience to do the job themselves. That means you can come up with a way for people to access the presentation file on their own. Keep reading to know how.

3. By using a QR Code

With a QR Code, you no longer need to worry about sending or sharing the presentation.

You can convert your PowerPoint presentation to a QR Code and add it to the display. Your audience can simply pull out their smartphones to scan the PowerPoint QR Code and access the presentation file. That simple!

And we call it—a PowerPoint QR Code.

Related: Types of QR Codes

B. How does a QR Code for PowerPoint Presentation work

When scanned, this PowerPoint QR Code allows you to view or download the presentation, depending on your device’s OS.

So you can convert a PowerPoint Presentation into a QR Code and add it to the last slide of your presentation. Or on posters/banners at the event venue.

Wherever you display it, just make sure you add a relevant instruction statement or a call-to-action statement with it. It could be anything, such as— Scan here to access the presentation.

It clearly tells the users what action they need to take and what the reason behind it is.

C. Reasons to convert PowerPoint presentation into QR Code

When you convert a PowerPoint presentation into a QR Code, it offers you several benefits. 

Here are some reasons why you might want to create a PowerPoint QR Code:

1. Easy and quick access for the audience

QR Codes provide a quick and easy way for your audience to access your presentation without the need for physical copies or large email attachments.

Instead of sending large PowerPoint files via email or handing them out via print, you can simply share a PowerPoint QR Code that links to your presentation. This comes in handy in classroom teaching, in-office presentations, product handling, etc.

2. Mobile-friendly sharing

QR Codes are designed for mobile devices, making it convenient for users to scan and view your presentation on smartphones or tablets. This is another great reason to convert PowerPoint presentations into QR Codes.

3. Networking and events

At networking events, conferences, or seminars, sharing a QR Code linked to your presentation allows attendees to access your slides or additional resources without the hassle of exchanging business cards or USB drives.

This provides a better connection with the audience since you and your audience are on the same page—quite literally.

4. Real-time updates

You can generate dynamic QR Codes by using Document QR Codes. Unlike their static counterparts, these QR Codes are editable. 

When you add a PowerPoint presentation to QR and make changes or updates to your presentation, the same PowerPoint QR Code can still link to the most recent version. All you need to do is edit the QR Code and link it to the updated version of the document.

This is especially useful if you share the presentation link through a cloud storage service.

5. Printed materials

After you have created your PowerPoint presentation and linked it to a QR Code, you can include it on printed materials such as business cards, brochures, or posters.

This allows people to quickly access your presentation or related content by scanning the code.

This is especially useful in cases where you need to use print media but can’t do everything with it due to limited printing space.

6. Tracking engagement

Some QR Code generators offer tracking features, allowing you to monitor how many times, from where, and through which device the PowerPoint QR Code has been scanned. This can be useful for gauging audience engagement and studying the analytics associated with your document.

7. Interactive presentations

If your presentation includes interactive elements or multimedia content, a QR Code provides a seamless way for the audience to engage with these features using their mobile devices. Some small steps are required to convert a PowerPoint presentation into a QR Code, but they yield great results.

8. Global accessibility

If your audience is spread across different locations, you can convert PowerPoint presentations into QR Codes, and share them. This eliminates geographical barriers, allowing anyone with internet access to view your presentation.

D. Use cases for PowerPoint QR Code

1. Convenience in education

In educational settings, teachers can use a PowerPoint QR Code to share lecture slides, additional reading materials, or links to online resources with students in a streamlined manner. 

In educational institutes, using PowerPoint QR Codes for course materials can greatly improve the learning experience, which is a good reason for teachers to convert PowerPoint presentations into QR Codes.

2. Presentations for business 

In meetings and training sessions, presentation sharing can be streamlined with the use of PowerPoint QR Codes.

Adding QR Codes that link to PowerPoint presentations to group projects can improve workflow efficiency.

3. Promoting events or workshops

With a QR Code for PowerPoint presentations for conferences, workshops, art exhibitions, and other events, presenters can provide the audience with presentation materials and other information.

They take up a very small space and can provide audiences with much-needed information easily.

Their tracking features can be used to get important insights on PPT usage, which can ultimately help in planning better strategies for future events.

4. Improve branding and marketing campaigns

Businesses execute marketing campaigns, and QR Codes are renowned for bringing advertisements and promotions in print media to life.

Customers can quickly access promotional content with a PowerPoint QR Code on printed marketing materials and retail merchandise.

When you convert PowerPoint presentations into QR Codes and use them, it adds a modern and tech-savvy touch to your presentations, demonstrating your familiarity with current technology trends and thereby improving branding.

E. How to create a QR Code for PowerPoint presentation

To convert PowerPoint Presentation into QR Code, you will need a QR Code generator.

But the question is—which QR Code generator should you use? There are a number of them available online. How do you find the best one for your use case?

The answer is—by comparing them. But it is practically not possible to visit each one of the options and then compare them. It will cost you a lot of time and effort.

Don’t worry. You don’t really need to do that. We have already compiled a detailed comparison chart for the best QR Code generator available online. You can go through it to pick the best one for your use case.

Once you select it, you can go ahead and convert the PowerPoint presentation into QR Code

Using Scanova, here is how you can create a PowerPoint QR Code:

1. Go to Scanova QR Code Generator, click Upload, and upload the PPT presentation file that you want to encode into your QR Code.

Once done, click on Continue.

Document QR Code Mainscreen showing first step to create Powerpoint QR Code

4. Next, you will see the option to name your QR Code. Specify the name, and the category of Dynamic QR Code will be selected by default. With Dynamic QR Codes, you can update the QR Code anytime and also track scanning activity.

Static QR Codes are basic and cannot be edited once created.

Once you specify, click on Create QR Code.

PowerPoint QR Code creation screen

5. Next, on the page you land on, you will be able to see QR Code details.

Below the QR Code image, you will be able to see the Edit Design option. Click on the option to customize your PowerPoint QR Code.

Screen showing Download PowerPoint QR Code option

6. You will now see two QR Code design options: Custom Logo Design and Custom Background Design. You can design your PowerPoint QR Code with either of the options.

Personalization Option for PowerPoint QR Code

7. Once your QR Code is ready, you will be able to see a preview. If everything looks fine, click on Done Editing, and then proceed to Download.

8. Once you click, a window will pop up to sign up. Here, you can create your account and start with a 14-day free trial.

9. You will now be able to download the QR Code you created. For this, you need to tap on the QR Code.

Furthermore, you can also edit the PowerPoint QR Code.

10. Once you click on the Download icon, a window will pop up. Here, you can choose an image format and size. Once done, click on Export.

Your PowerPoint presentation will be converted to a QR Code.

Note that a PPT QR Code is dynamic in nature. That means you can edit its content and also track scanning activity.

F. Best practices to convert PowerPoint presentation into QR Code

1. While downloading the QR Code, make sure you select the appropriate size for your QR Code. This is because size affects the scannability of a QR Code

2. Also, if you want to print the QR Code, export it in vector formats such as SVG, PDF, and EPS. These formats do not get pixelated, no matter how much you zoom-in or zoom-out. This again ensures smooth scannability of the QR Code

3. Always remember to add an appropriate call-to-action (CTA) to your QR Codes. A person cannot predict what your QR code will do because there are so many different ways that it can work. So, add a QR code, but make sure it makes sense by adding appropriate CTAs guiding the audience on what to do with the QR and what information scanning the QR Code will provide.

Custom Logo Design feature showing CTA for PowerPoint QR Code

5. Once you download the QR Code, always test scan it. If it scans well, you can go ahead to get it printed. You would not like to be stuck with a printed QR Code that does not work, right?

Also, did you know that QR Codes are damage resistant? Yes, they scan perfectly even if they are up to 30% damaged. This is due to their property of error correction. Hence, they are highly preferred for environments that involve wear and tear.

That’s it. You now know everything on how to convert a PowerPoint Presentation to a QR Code.

It is an easy and effective way to share a presentation with your audience. All that they need is—a smartphone to scan the QR Code. That’s it.

No need for you to email it to all of them or to mass print the presentation copies.You can now get started to create your first Powerpoint QR Code. In fact, you can even encode an Excel file into a QR Code or a Word document into a QR Code.

G. Conclusion

Through PowerPoint QR Codes, users can quickly access the embedded digital material by scanning these codes with mobiles or QR scanners. This material may contain information about the presentation itself, including the title, author, date of creation, or a link to the online version of the presentation. PowerPoint QR Codes are an effective tool for sharing, organizing, and classifying presentations in a variety of contexts and industries because of their adaptability.

These Codes are very helpful for digitizing presentation workflows, which supports the continuous trend of using less printed material. These Codes provide an effective way to manage and distribute information more effectively and error-free in enterprises, offices, and educational institutions.

H. FAQs: PowerPoint QR Code

1. What is QR Code PPT?

A QR Code PPT refers to a QR Code generated from a PowerPoint presentation. It encodes the digital information within the presentation, such as slides, text, images, and multimedia elements, into a PPT QR Code. When someone scans the QR Code with a compatible device, it instantly provides access to the content of the PowerPoint presentation. The only prerequisite here is that the user must have an active internet connection in order to retrieve the file.

2. Do I need any special software to create a PowerPoint QR Code?

No, you don’t need special software. There are many online QR Code generators that can convert a link to your presentation into a PowerPoint QR Code. These generators are easy to use and typically free.

3. Can I use any QR Code generator, or are there any recommended ones for PowerPoint presentations?

You can use Scanova’s QR Code Generator for the same.

4. What format should my PowerPoint presentation be in before creating a QR Code?

Your presentation can be in PPTX or PDF format. If it’s not already in PDF, you may choose to export it as a PDF before generating the QR Code.

5. How do I share my PowerPoint presentation after converting it into a QR Code?

You can share the PowerPoint QR Code image digitally, embed it in documents, or print it on physical materials like business cards or posters. Anyone with a QR Code scanner can then access your presentation by scanning the code.

6. Is it necessary to upload my presentation to the internet to create a QR Code?

If you want to share your presentation using a QR Code, you’ll typically need to upload it to a cloud storage service (e.g., Google Drive, Dropbox) and obtain a shareable link. The PowerPoint QR Code will then link to this online version of your presentation.

7. Can I customize the appearance of the PowerPoint QR Code?

Yes, Scanova allows you to customize the appearance of the PowerPoint QR Code, including color and design. However, keep in mind that excessive customization may affect the QR Code’s scannability.

8. Are there any limitations to using QR Codes for PowerPoint presentations?

QR Codes are a convenient way to share presentations, but users need a compatible device with a QR Code scanner. Additionally, ensure that the linked presentation remains accessible for the intended audience.

If you still face any issues or have any queries, let us know in the comments.

9. Why is there a need for converting PowerPoint (PPT) into QR Code?

Converting PowerPoint presentations into QR Codes serves several purposes. It simplifies the sharing process, allowing easy access to the presentation for a broader audience. It eliminates the need for sharing lengthy URLs or files and facilitates quick retrieval through scanning. This is particularly useful in educational settings, conferences, or business presentations where seamless and immediate access to the content is essential.

10. How do I share a PowerPoint with a QR Code?

To share a PowerPoint presentation with a QR Code, follow these steps:

  1. Generate a QR Code: Use a QR Code Generator to create a code from the URL or file of your PowerPoint presentation.
  2. Save or download the QR Code image.
  3. Embed or display the QR Code: Insert the QR Code image into relevant documents, presentation materials, or even project it during a live event.
  4. Share the PowerPoint QR Code: Distribute the QR Code via email, print media, or display it digitally. Viewers can then scan the code with a QR Code scanner on their smartphones or tablets to instantly access the PowerPoint presentation.

This method simplifies the sharing process, making it more convenient for your audience to access and engage with your PowerPoint content without the need for complicated file-sharing procedures.