Text To QR Code: An Easy And Comprehensive Guide

You want to encode text in a QR Code. It could be for any purpose. For example:

1. Creating mobile-readable coupons

2. Encoding a special message for someone

3. Adding answers to questions for a test in your classroom

4. Encoding tracking credentials for your products (such as batch number, IS, and expiry date)

5. Adding detailed product information on its packing

And one of the main purposes to create a QR Code here is—it saves printing space and is easily scannable.

Yes, a QR Code does not occupy much space. And all that you need to scan a QR Code is—your smartphone. No additional handheld scanner needed.

And before you go ahead to convert your text to a QR Code, you should know:

A. What are different types of Text QR Codes

To get started on creating QR Codes, you will obviously need a QR Code generator. But before that, you need to think what is your requirement. Depending on that, you can create the following types of Text QR Codes:

1. Simple text QR Code

Do you want to encode the content permanently in the QR Code? A Simple Text QR Code will fulfill your needs then.

It is static in nature and is permanent. That means the text is encoded directly into the QR Code. Hence, once you create the QR Code, you cannot edit it. To do it, you will have to create a new QR Code altogether.

Also, a static QR Code becomes dense as you pack more content into it. And the denser it becomes, the lesser is its chance of smooth scannability.

In addition, you should also think if you want to create QR Codes individually or in bulk. If you need only two to ten QR Codes, you can create them one-by-one. But if you need to create hundreds or thousands of them, you will need a bulk generation service.

While a Simple Text QR Code works fine for limited text, it’s not suitable in case you need to add a lot of text. To do that you will have to create a Rich Text QR Code.

2. Rich Text QR Code

Share documents with rich text QR Code

As the name implies, it allows you to encode text. But unlike Simple Text QR Code, it is not permanent in nature.

It stores a redirecting URL that takes end users to the actual content (text). So you can edit a Rich Text QR Code even after you have created it.

Also, it allows you to add as much text as you want. And not only text, it even allows you to add images to it and optimize the landing page as you want.

You don’t need to worry about the QR Code becoming dense as you add more text. This is because Rich Text QR Codes are dynamic in nature. Hence, they aren’t as dense as Simple Text ones and ensure good scannability.

Further, a dynamic QR Code is also trackable. Hence, you can keep an eye on its scanning activity. That means you can see how many people have scanned the QR Code, when they dd it, and where they did it from.

3. Coupon Code QR Code

Are you planning on running a coupon code campaign? It is a great way to spread awareness about your brand and drive sales.

And if you’re planning on creating QR Codes for the same, you can create Coupon Code QR Codes. When scanned, they take users to a landing page with the coupon code and all other details.

Coupon QR Code: mobile landing page with coupon code

Users can then go through the details and use the code to avail discount. In case you want to know more about it, here’s a detailed article on how Coupon Code QR Codes work and why they are better than traditional printed coupons and vouchers.

4. Serial Code QR Code

Cleary, these QR Codes encode a serial code in them. When scanned, end-users can see the encoded code.

And you probably know what is the purpose of these QR Codes. They are majorly used for inventory tracking purposes.

Also, if you want to track inventory, you would need many Serial Code QR Codes. Afterall, inventories have many products. And creating a QR Code individually for each product will consume a lot of time and effort.

This is where the bulk generation service comes to your rescue. As discussed earlier, with a bulk generator, you can create hundreds and thousands of QR Codes quickly.

Now that you know what are the different Text QR Code options you have, you can decide which one suits your purpose the best. And accordingly, you can go ahead to create your Text QR Code. Keep reading to know how.

B. How to create Text QR Code

Once you decide which QR Code you want to create and how many of them you need, you can choose a QR Code generator.

But the question here is—how do you find the best-suited service for your use case? You will look for it online. But there are many options available online. To find the best one for your use case, you will have to compare all of them.

However, opening each one of them and comparing them will take a lot of time and effort. But don’t worry. You don’t really need to do that.

We have compiled detailed comparison charts for the top QR Code generators available online.

If you want to create QR Codes individually, you can go through this comparison chart. It compares the best QR Code generators based on various parameters.

In case you want to create QR Codes in bulk, here’s a comparison chart of the top bulk QR Code generation services.

Once you decide on a QR Code generator, you can go ahead to create a QR Code.

1. Using QR Code generator

Using Scanova for a demo, here’s a detailed step-by-step guide on how to create a Text QR Code:

i. Go to Scanova and sign-up for a 14-day free trial

ii. From All QR Code Categories, select the one you want to go ahead with (for example—Rich Text, Simple Text, or Coupon Code)

Rich Text for urls

iii. On the page that loads, enter the content that you want to encode in the QR Code

iv. Once you’re done adding the content, click Create QR Code

v. A window will pop-up asking you to specify the QR Code name and save it. Enter a name and click Save

vi. Next, you will see three QR Code design options. These include standard black-and-white, custom wit a logo, and custom with a background. You can select either of the three options

Create QR Code for Word Document

Note that if your use case is promotional, you must go ahead with the custom design option. This is because here you’d want to attract as many scans as possible. And it is a fact that customized QR Codes act as a point of interest to attract many more scans than black-and-white ones.

Once your QR Code is ready, say after you design it, click Update and proceed to Download it.

vii. Now click Export. A window will appear asking you to specify QR Code image size and format. Enter the details and click Export

That’s it. Your QR Code will be exported.

b. Using a bulk generation service

This is useful if you want to create Simple Text or Serial Code QR Codes in bulk. Using QR Batch for a demo, here is how you can create QR Codes in bulk:

i. First, create a spreadsheet containing all the details you want to encode in the QR Code. To know how to create this spreadsheet, go through this detailed guide

ii. Once you create the spreadsheet, go to QR Batch and do a quick sign-up

iii. From the categories, select the suitable QR Code category

Text QR Code: categories to generate QR Codes in bulk

iv. Next, upload the spreadsheet and proceed ahead

v. You will then have to match the columns. That means you will have to specify which column of the spreadsheet contains what details and proceed further

vi. On the page that loads, you will see three QR Code design options. Proceed with either of them

vii. Once your design is ready, go ahead to Update and Download it

viii. A window will pop-up asking you to specify details to export QR Codes in the desired format. Enter the details and proceed to make payment

ix. Once you make the payment, your batch of QR Codes will start progressing. And once it gets completes, you will be notified via email and also with a pop-up on the website

You can then download a zip folder containing the QR Code and then unzip it to see your QR Codes.

A Text QR Code makes it easier for you to share the desired content with your audience. And being small in size, it doesn’t occupy much space. Hence, you do not need to worry about printing costs or space anymore.

That’s it. You now know what a Text QR Code is, how it works, what are its types, and how to create one. The next step? Get started now:


Create a Text QR Code

Create a visually-appealing Text QR Code for your use case. Free Trial.
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In case you still have any queries, let us know in the comments below.